Examining the NQS within Digital Documentation: Staffing & Service Leadership (Quality Area 4 and 7)


Examining the NQS within Digital Documentation: Staffing & Service Leadership (Quality Area 4 and 7)

Staffing arrangements and service leadership mostly cover administration and policy areas of early childhood education and care services. These include important areas like educator-to-child ratios, ethical and respectful practice, continuity of care and striving for continuous improvement.

For educators in an early childhood setting, communication is a vital tool

With routines to be communicated and educators rostered over different portions of the day and sometimes in job sharing roles, it can be difficult to ensure that all educators are on the same page in terms of educational program provided to children, routines and family requests, and updates on changes to policies and procedure within the centre. Using Kinderloop, it is possible to create groups and tags that enable educators to quickly stay up-to-date on all changes that may occur on a day-to-day basis. It is also possible to utilise private posts to provide updates on routine changes that occur for individual children – sharing this information between educators that need this vital information.

Ensuring to-do lists are updated and followed up upon is also easy using Kinderloop, as each educator may edit posts. For example, following a team meeting there may be a number of Work Health and Safety issues that need to be addressed. These may be posted privately to educators and tagged with “To Do” and “Work Health and Safety” so all educators are aware of tasks required. That post can then be edited as tasks are achieved and deleted as needed. This is a powerful tool for ensuring that all staff are on the same page.

Sharing interesting readings is an important part of ensuring continuing education of the educators within a centre. With Kinderloop, an educational leader can post articles for educators to read when time allows. Comments may also be added to posts associated with these articles, allowing for staff discussion in a safe forum while time allows. This is also a great way of posting preparation articles and agenda items for upcoming team meetings.

Continuous improvement must now be embedded into everyday practice within early childhood education and care settings. Ensuring that all educators have a voice in the quality improvement plan can be difficult, however, as this document tends to be prepared by the director, educational leader and room leaders. With Kinderloop each educator can make a contribution to ideas for the quality improvement plan by creating private posts and tagging “Quality Improvement Plan”. This way when the director or educational leader is preparing the document, contributions are available from all educators, covering all areas of the centre environment.

As with all regulatory and compliance documents, security is paramount. Kinderloop provides high-level security for all posts. Families elect who may be invited to view their child’s individual Kinderloop. And the centre’s Kinderloop is protected by educators, with content remaining the property of educators. All accounts are password protected and best of all data is continuously backed up archived as needed.

Providing evidence of staffing and service leadership doesn’t need to be daunting, with Kinderloop it is easy to store a variety of vital information in one spot with specific grouping and search capabilities.

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